Forms & Office Visit Protocols

 

New Office Protocol For Appointments

We are looking forward to seeing you, the following protocols and changes have been implemented in response to COVID-19 and are effective as of June 8th when we officially resume seeing patients. 

CLICK HERE for our most recent COVID-19 update!


ONLINE FORMS FOR ALL PATIENTS

IMPORTANT: Prior to arriving (within 2 days of appointments) ALL patients must fill out the online forms below regarding the Updated Safety Protocols, Supplemental Health History, and Supplemental Informed Consent. This is required and failure to complete these forms ahead of your visit will unfortunately result in your appointment being rescheduled.


Please complete the following forms below. When you click on the link it will open a secure, online form via an app called PDFiller. Follow the directions and fill out each form completely including signature & hit submit, thank you!

For New and Existing Patients  
You can follow this link to virtually fill out and digitally sign the 3 mandatory safety forms the day before your scheduled appointment. Please note, we will be sending you a link to these forms within your appointment reminder text 2 days prior to your appointment as well. 
Supplemental COVID19 era Forms
https://pdf.ac/x32kF

New Patients

 
For new patients with an exam please fill out the appropriate forms below (Health History and HIPPA) prior to your exam appointment with us. Please fill out at your convenience (ideally a few days or more before your appointment) unlike the above forms which need to be filled out no sooner than 1-2 days ahead of your appointment.
New Patient Exam - ADULT:  https://pdf.ac/BHoGp
New Patient Exam: CHILD: https://pdf.ac/saCYl
 
*We are committed to keeping your personal information secure. All of our online forms are submitted via a secure connection and are HIPAA compliant.

NEW OFFICE PROTOCOL FOR APPOINTMENTS

IMPORTANT: 
OFFICE VISIT DURING COVID-19, please read carefully and do exactly as the directions instruct you when you visit our office for your appointment.


STEP #1- FILL OUT ALL THE NECESSARY FORMS PRIOR TO YOUR APPOINTMENT

All patients will be receiving their usual text reminder 2 days prior to their appointment. Within the reminder text you will find a link to 3 forms. All 3 of these forms MUST be filled out virtually (we are doing our best to eliminate unnecessary paper) and signed before we can see you. Once clicked on, the link will ask you to download the App, PDFfiller. This App will allow for your viewing, filling out and providing your digital signature on the 3 forms. Alternately, once the link is clicked on you will have the option to not download the App but to "Continue In Browser" which will take you to the links on our website and you can fill the forms out there using your cell. A third option is to go directly to our website on your PC or tablet and fill out the forms there. Your submission of these forms will represent your confirmation of the appointment.

THE 3 FORMS YOU WILL BE FILLING OUT, DIGITALLY SIGNING & SUBMITTING

1) Office Protocol Acknowledgment: is a summary of the steps you will need to know for a safe and rewarding appointment and experience
2) Supplemental Health Questionnaire: asking the typical Covid-19 era questions as to your recent health and possible risk factors
3) Supplemental Informed Consent: acknowledging your awareness of the Covid-19 virus


STEP #2 - BRUSH YOUR TEETH & USE THE RESTROOM AT HOME BEFORE YOUR APPOINTMENT

Please brush your teeth well and use the restroom prior to arriving for your appointment, as our brushing station will be temporarily closed, and our restroom facility will have limited access.


STEP #3 - TEXT THE OFFICE FROM THE PARKING LOT AT 253.630.3331 WHEN YOU ARRIVE

Just prior to the shutdown we implemented virtual check-in for your appointments .Text our office when you arrive to the parking lot and our staff will check you in for your appointment. Make sure you identify yourself on the text, and you will also expect to receive a reply letting you know we have successfully checked you in


STEP #4 - REMAIN IN YOUR CAR UNTIL WE CALL YOU UP FOR YOUR APPOINTMENT

Your car is the new "on-deck" waiting room! Once your chair (now better defined as a cubicle) is ready we will text you to come up to the office. The front door will be locked, however a staff member will meet you at the upstairs entrance to take your temperature and escort you to your freshly disinfected personal cubicle.


OTHER IMPORTANT REMINDERS

- Masks are REQUIRED in the office and should only be removed for the active treatment phase of your appointment.

- Common areas (waiting room, kid's cave) will be temporarily closed.


Learn More About The Additional Safety Measures We Have Implemented To Give You The Safest, Cleanest & Best Orthodontic Experience!

Infection control has been elevated to the top of the list of priorities in preparing to reopen our practice. Our office has always followed the recommendations by the American Dental Association (ADA) and the U.S. Centers for Disease Control and Prevention (CDC) and the Occupational Safety and Health Administration (OSHA). We are going beyond the recommendations from these organizations to disinfect and sterilize in the following ways:

*We have purchased and implemented 4 Medical Grade H13 Filter Air Purifiers (higher rated than True HEPA) 99.97% particle removal down to 0.1 microns. which will run continuously throughout the day. These 4 stage filters will turn the air in our facility over ~ every 30 minutes.

*Twice daily we are using a Hypochlorous Acid Fogger to completely disinfect our facility. This amazingly safe and effective cold-fogging technology has been applied in industries such as health care, optometry, dental hygiene, public schools, restaurants, agriculture, fish and meat processing plants, public facilities, hotels, ICUs, etc. It is 100% safe for humans, chemical free, non-toxic and all-natural. Yet it kills 99.9% of bacteria and viruses within ~30 seconds of application. If you are unfamiliar with this technology, I encourage you to take the time to look into it. Hypochlorous Acid is highly effective in killing SARS-CoV-2, the virus that causes the corona virus/COVID-19.

*Hospital grade, EPA registered, surface disinfects are in effect throughout our day. We have, in the past, and will continue to utilize the services of an experienced contractor to employ routine cleaning and disinfection strategies nightly.

*Health checks on all staff will be in effect daily.

*As stated in previous correspondence, many changes and upgrades have been initiated in our office, including virtual monitoring/artificial intelligence platforms, upgrades in lighting and facility changes to help ensure everyone's safety... you will notice the difference! We have always strived to deliver the best outcomes possible and go to great length to make that happen. The changes we have made to our scheduling templates and appointment objectives were redesigned to allow us to continue with our high standard of care, but in a much more timely fashion. We hope our schedule is where you see the biggest difference in our practice. We need you to help us make that happen!


We will see you soon!